Data entry is the entering of any type of information into a given software or database which will eventually act as a repository of information to be recalled whenever needed. Data entry is important for any company and can differ across industries in terms of the information you collect and the type of format you choose to save it in. With businesses getting more competitive, hiring a team of data entry analysts can sometimes be cumbersome and put extra pressure on the finances of a business. This is why a third-party organization is a perfect solution for your data entry needs. Data entry services allow your business to thrive by outsourcing this important work to specialized professionals. These experts provide you with excellent data management skills that will free up time for you to concentrate on other aspects of your business.
What is Data Entry Outsourcing?
The process of hiring a third-party service provider that offers data entry services for your business is known as outsourcing. These service providers provide your business with smoother operations by undertaking a labor-intensive job like data entry. Virtual staffing agencies provide a platform that you can use to hire data entry experts for your business and can greatly reduce day-to-day operational costs for your organization.
Different Types of Data Entry Services are Available
If you choose to outsource data entry services, then there are plenty of options that are available to you. Data entry specialists are equipped with different technical skills to deliver just what your business will need. Given below are just some of the examples of services that can be available, should you choose to outsource this important job outside the company.
-> Manual data entry: This is the most common and simplest service that can be performed by a data entry expert. All you need is someone who is comfortable with MS office and good typing skills to perform manual data entry operations. Good proficiency in the language is another plus as it helps you present data that is free of errors and spelling mistakes.
-> Online data entry: This is another form of data entry that uses online tools such as portals, websites, and online forms to enter information. Online form filling is a tedious job and requires entering large amounts of data into an online form accurately. Updating databases, online survey jobs and online data capturing jobs all utilize online data entry skills.
-> Data formatting: We know that capturing and entering data accurately is very important but presenting data in a coherent and formatted manner is another part of the job of a data entry professional. Formatting and editing documents, aligning texts, correcting spelling mistakes and grammar are just some of the examples of data formatting.
-> Data conversion: Sometimes you might need your text to be converted to a PDF format. Conversion of the existing format to other formats can help you keep track of your data effectively. If you are working in the healthcare industry, then scans of patient reports are viewed by data entry specialists so that the appropriate information is captured for hospital records.
-> Transcribing: This is perhaps one of the most challenging data entry jobs. It involves good typing speed, sound knowledge of technical aspects of the industry you work for, and some amount of formal training. Medical transcribing is a perfect example of this as it expects you to have some amount of knowledge in medical terminology.
-> Product data entry: Many e-commerce companies like to catalog the products they sell so that they have control of the inventory they sell and what is left in stock.
Benefits of using a third-party data service provider
-> Saves time: An experienced data management can do large volumes of work freeing up your time to focus on other operations.
-> Efficient data management: Systemic data management can lead to storing and accessing of your data across various platforms thereby making processing much easier.
-> High-quality work: A data entry professional is able to offer your business accurate data representation by working methodically and systematically.
-> Cost-efficient: A great benefit of hiring outside help is that you cut the added cost to your company. This added operational cost can be diverted to other parts of the business that require it.
If you choose to outsource data entry services, the main thing to look out for is a trusted vendor that will provide you with the best professionals that give you the best quality work.